Credit Card Usage and Checkout
Purpose and Procedure:
-Authorized Users: Only authorized personnel may use district credit cards for official purchases. A list of authorized users is maintained by the finance department.
-Transaction Documentation: All credit card purchases must be documented with a receipt. Any purchases must align with district-approved budgets.
-Food purchases are for overnight stay.
Travel days are $35 per diem (including tip)
Full days are $45 per diem (including tip)
-Out of state travel days:
$45 per diem (including tip)
$60 full day per diem (including tip)
-Usage Process:
1. Ensure the purchase aligns with approved district budgets.
2.Obtain approval from your department head or principal prior to making the purchase.
3. Use the district credit card to complete the purchase.
4. Submit the receipt and documentation to the finance office within 5 business days for reconciliation.
-Reconciliation:
-The finance department will review and reconcile all credit card purchases at the end of each billing cycle.
-Any discrepancies must be resolved immediately by the cardholder.
-Mileage is reimbursed at state rate.